After the selections - Erasmus+ Traineeship
Ensure you complete all the required steps at each phase of your Erasmus+ Traineeship mobility.
NOTE: If you leave before graduating, the end-of-period documents must be submitted BEFORE obtaining your degree and in time to ensure the recognition of your traineeship (even if it is voluntary!).
Check the necessary steps before departure. Submit the required documentation within the specified timeframes and make sure you have followed the instructions on this section.
Check the requirements for starting your mobility.
Download and complete the Learning Agreement.
Sign the mobility agreement.
Reminder: If you are in Italy with a residence permit, make sure it remains valid for the entire duration of your stay abroad. If the permit is about to expire, contact the International Office HelpDesk at the Pavia Police Headquarters immediately to start the renewal process.
After the selection process, you will need to accept or decline the assignment in the manner and within the timeframe that will be communicated to you.
Acceptance is done through Mobility Online and requires a confirmation notification of the decision made. If you do not receive the confirmation email or are unable to accept due to technical issues, immediately inform the U.O.C. International Mobility Office at [email protected].
Once you know your assignment, check the entry requirements for the host country. Rely on the Embassies and gather information on the necessary insurance.
Useful resources:
- Ministry of Foreign Affairs and International Cooperation
- Viaggiare sicuri
- Travel Information
- Dove siamo nel mondo
Here you can find more information about the insurance policies offered by the University of Pavia:
The University of Pavia does NOT provide health insurance.
Fill out the Learning Agreement by entering the necessary details and specifying the activities you will carry out. Agree on the program with the supervisor at the host institution.
Please note:
Send the Learning Agreement to your International Mobility Delegate, who will approve the proposed program and add the credits.
Credits are mandatory for all mobilities that take place before graduation (except for students enrolled in doctoral, master’s, and specialization courses).
The Learning Agreement must be approved by:
- The student
- The supervisor at the host institution
- The International Mobility Delegate
About one month before departure, the Learning Agreement must be sent to the International Relations Office.
Enter the bank details of your Italian current account in your Area riservata.
Path: Home>Personal Information>Enter/Modify refund data
➡️Do you have a foreign account?
If you have a foreign bank account, contact the International Mobility Office and submit the Payment Form for foreign account holders. Please note you must be the account holder or co-holder of the bank account
Fill out the self-declaration for those going to Switzerland.
More information on the SEMP program.
If you carry out the internship after graduation, make sure to pay for the supplementary accident insurance policy (2€). See the instructions attached.
Register on the EU Academy platform of the European Commission and take the placement test for the target language.
Don't worry, it’s free, and the test result will not prevent you from participating in the Erasmus+ program.
The OLS test is recommended step for all participants in mobility programs.
You will receive the agreement to sign after you have completed and submitted the necessary documentation.
Officially register your arrival at the host organization.
Shortly after your arrival, send the arrival certificate, signed and preferably stamped by the host university or company.
If you need more time, request an extension. It must be approved by your supervisor and the University of Pavia.
- Extensions are not subject to payment.
- Extensions cannot exceed the 360 days of mobility allowed.
- It is not possible to request an extension that goes beyond the mobility end date specified in the Call.
If you need to modify your activities or your supervisor has changed.
The During the Mobility form must be signed by you, your host supervisor and your International Mobility Coordinator.
A copy must be forwarded to the International Mobility Office.
To close your mobility period, follow the mandatory steps listed. Be sure to meet the deadlines indicated in the Call and submit the documents in time to allow for timely recognition.
If you depart before graduation, you must submit the documents at least 45 days before the graduation session.
Until further notice, DO NOT upload the documents to Mobility Online. Send the end-of-period documents to the International Mobility Office.
Submit the Traineeship Certificate, completed and signed by the supervisor at the host university or company.
The Traineeship Certificate must include the evaluation of your performance and the skills acquired. The document’s signature date cannot be earlier than the actual end date of the internship.
Fill out and sign a brief final report on your experience abroad.
At the end of your mobility period, retake the placement test on Eu Academy to check if your language proficiency has improved.
After submitting the end-of-period documents, you will receive an email with instructions on how to access and complete the EU Survey.